Course Description
For many, writing a good report may turn out to be an even more difficult task than conducting the technical assignment itself. This may be especially true for most Technicians, Engineers, Scientists and similar professionals.
The consequence of an unclear report is information loss. The report submitted must be well structured in a logical, flowing manner to enable the information to be well understood by the reader.
Furthermore, when you have to communicate complex technical information, your technical report has to deliver your message with clarity whilst demonstrating the rigorous methodology that underpins your findings and conclusions.
What Do Participants Learn?
This course will enable you to improve your technical report writing so that you engage readers, clearly communicate your expertise in engineering and technology, and reduce the time needed to produce technical documents.
Who Should Attend?
This course is suitable for Managers from both the industrial as well as the services sectors.
The target audience for this training course can be from different sectors and may include anticipated authors as well as reviewers and readers of such reports, including
- Technicians and Engineers
- Lab Officers/Technicians/Managers
- R&D Technicians/Scientists
- Technical Supervisors and Managers
- Maintenance Technicians and Engineers
- IT Specialists
- Quality Technicians and Inspectors
- Business managers from every department
What Will the Learning Experience Include?
Phase: 1
Introduce
- Comprehensive pre-program activities include:
- Web-based information forms & surveys completed by attendee.
- Direct consultation with the attendee about the expectations.
- During the training, participants engage in data, activities, and conversations that lead to insight and knowledge.
- Participants learn from expert trainers who have both academic and business experiences.
- Highly applicable training content & instructive activities for adding depth to training topics.
- **A half-day site visit for integrating the experience & plan next steps. Opportunities to provide connections, ideas & support.
Phase: 2
Explore & Practice
Phase: 3
Apply
- Apply & sustain the learning experience by using this ongoing support:
- To ensure participant has new skills or behavior progress.
- Optional, fee-based mentoring & coaching with the trainer.
- Training materials & additional documents (e-books, pdf files, presentations and articles)
- Evaluate your training experience by giving us feedbacks and help us to reach our organizational goals.
- Participant's Evaluation
- Trainer's Evaluation
Phase: 4
EVALUATE
Module 1: Technical Report Writing Essentials
Addressing the needs of different readers
- The technical reader
- The decision maker
Bringing technical writing to life
- The right words
- The right style
Module 2: Setting Tones and Styles
- Demonstrating professional credibility
- Making the text readable
- Avoiding style-traps
Module 3: Organizing your thoughts
- Using Microsoft Word
- Structuring the material
- Developing a route through complex issues
- Producing the report outline
- Developing a formal hierarchy
- Using appendices and references
Module 4: Writing Specialist Documents
- Research findings
- Technical specifications
- Background reports
- Feasibility assessments
- Reports to statutory regulators
Module 5: The Report Writing Process
- Gathering and sorting the material
- Presenting information for impact
- Format and layout of a Technical report
- Components of a technical report
- Steps to draft a successful report
Module 6: Effectively presenting data in a report
- How and where to best place the data
- Using Microsoft Excel
- Table charts and illustration
- Numbering and captions
Module 7: Final draft of the report
- Making it concise and clear
Module 8: Business Letters and Emails
- Composing and replying to emails
- Structure of different types of emails
- Scheduling through Emails
Module 9: Wrapping up
- Summary
- Final Discussion – Notes
- Training Evaluation