One of the most repeated phrases you will hear in offices up and down the country is “we don’t have enough time” – to which the response is often “work harder!” – Leading to overtime, stress – and often a poorly done job! Developing techniques to make more intelligent use of time, and to priorities and effectively manage a challenging workload can lead to a more productive workforce getting more important work done in less time and with less stress!
Likewise, employees never seem to have enough time to do everything they need to do. Managers, employees, business owners – everyone could use better time management skills, but often don’t know how to find more ways to be time-efficient.
However, time management can significantly impact productivity and lead to better business results. Employees that manage their time efficiently are more organized, know how to prioritize, make lists and documents to keep track of their work, avoid distractions, and are always on time. Time management training courses will help delegates increase work effectiveness and productivity, achieve greater control of your daily activities and overcome stress.
By taking this course, learn how to get more done in the shortest time possible and avoid the obstacles and distractions that can get in the way of good time management.
Suitably tailored materials will be used throughout your Effective Time Management course and your trainer will provide a balance of structured input together with discussion of case studies and scenarios relevant to your own particular context.
Benefits to Organization
Plan and prioritise your work more efficiently
Manage interruptions more effectively
Develop practical techniques and strategies for more effective time management
Harness the benefits of technology
Identify your own time management issues are and how they arise
Understand the importance of defining priorities, and how to apply different approaches to the Prioritization Grid that make your time much more productive.
Self-inflicted or Imposed by others. Discuss and evaluate the interventions that can side track and derail us throughout the day. Awareness can greatly affect the outcome
Can you decide how to selectively improve how you value each task? This straightforward method will empower you with a mind-set to allocate a priority through a four phase value system.
To develop the skills for incorporating individual strengths into a team dynamic with achievement can be a powerful tool to maximize time efficiency. This module will discuss the core essentials.
Understand the importance of systematic setting of SMART goals and achievement through completion
Sometimes choice is everything. Learn how to organise your workspace, control the effect of emails and managing your work processes through batching are covered in this module.
Who Should Attend?
This training will benefit those who
Work in a busy, fast-moving environment
Have trouble meeting schedules and deadlines
Regularly work extra hours just to keep up
Find it difficult to manage the demands and expectations of others
Senior managers, line managers and supervisors, administrators, project managers, sales and marketing team, customer service and many more.
Module 1: Defining Time
What do we mean by time management?
Being able to recognise what good and poor time management is
Module 2: How to Prioritise
Benefit versus Effort
Urgent versus Important
Why We Need Time Management
Values and Priorities
The Prioritisation Grid
Module 3: Time Robbers
Time Robbers Imposed by Others
Time Robbers Imposed by You
Module 4: Planning your work
Benefits of Planning
Guidelines and Tools for Efficient Planning
The Difference Between Planning and Scheduling
Five Minutes Before the Hour
Module 5: The Four D’s
What makes the 4 Ds easy
Guidelines for Keeping a Piece of Paper
Dump, Delay, Delegate and Do
Using the 4 Ds
Module 6: How to Delegate Effectively
What is Delegation?
The Five Levels of Delegation
Five Steps to Delegation
When You Cannot Delegate
Module 7: Setting Smart Goals
Why You Need to Set Goals NOW
Knowing What You Want to Accomplish
The Three Ps of Goals
Module 8: Techniques for Getting Organised
The Need for Organisation
Organising your Day – Using a “To Do” List
Pareto – the 80-20 Rule – and Quick Wins
Organising your Workspace
The Batching Technique
Streamlining Your Approach with STING
Meetings and Phone Calls
Module 9: Mind Mapping
Scheduling of Demanding Tasks
What is a Time Map?
Module 10: Effective E-mail Operation
Controlling your emails
Scheduling tools in Outlook
Module 11: Make it Work
Q & A session on other time management issues
Practical exercise to review your time issues
Time management – practical application exercises
Your Personal Action Plan
NOT INTERESTED IN THIS COURSE?
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